It doesn’t matter if you write a simple email, a job application or the content for your website creating content that is free of grammatical and spelling mistakes is crucial.
The process of proofreading can be time-consuming and tedious, which is the reason, many people choose to utilize automatized spell checking programs. But, as we’ve shown on this site the majority of these software applications are flawed and fail to spot obvious errors. There is no alternative to a thorough proofreading process, and you shouldn’t take this aspect of writing as a matter of course. A lot of people claim that they don’t know how to proofread correctly. We have put together a list of suggestions to help you when you’re looking to review your work for spelling and grammar mistakes.
The art of proofreading requires concentration
Before beginning the proofreading process, you must find a spot still and quiet, where you can focus all your attention to the task in work. It is impossible to effectively read a piece of writing while sitting on a train or bus or even when the TV is playing. You must keep your focus solely on the text you are reading and you should locate yourself in a place which is clear of distractions or interruptions.
Make a physical copy the document you’re proofreading
Professional proofreaders always make physical documents to be used for proofreading and typically begin the editing process by taking notes on the document. If you’re planning to proofread an item of text by yourself, you should not try doing it on the computer screen. Text is displayed differently on screen and this may affect how your eyes view the text.
You can proofread the document by reading it out loud.
A lot of proofreaders read their work out loud to themselves while they try to find possible grammatical mistakes. While reading aloud, you use two senses, the sight and hearing which increases the chance of recognizing something written in the document that doesn’t seem to be right. A simple thing like an incorrectly placed comma can affect the way that the document is read. It also should the reader be in the wrong position due to seeing the comma, they will be noticed as incorrect.
Make sure you proofread homonyms carefully
While proofreading, one of the most common errors that our copyeditors find are the usage of homophones. Homonyms refer to words that is spoken in the same manner as another word, but with a completely different meaning. Examples of homonyms include tea and tee or bear and bare as well as sew, etc. Human proofreaders and computers often miss mistakes related to homonyms since they are difficult to detect. It is nevertheless essential to look for the errors thoroughly as misused homonyms can affect your abilities as a writer. Therefore, you must be very careful when proofreading your work and you must be prepared to spend an enormous amount of time and energy into carefully reviewing your writing.
Pay pay attention to apostrophes and contractions when proofreading
Another area where our proofreaders find errors is due to the wrong use of contractions and apostrophes. Most often, mistakes are made by using words such as your, their, and but the most popular of all-it’s and it’s and. These kinds of mistakes usually result from the lack of grammatical awareness and understanding rather than being due to poor proofreading. If you’re not sure of the grammatical principles that govern the use of apostrophes as well as contractions, you must look into proofreading online services.
Read the text in reverse
One method employed by professional proofreaders for proofreading is reading the documents in reverse beginning with the final word and then ending with the word that was first. Although it may sound strange, it is effective in helping you detect mistakes. This will require considerable time and effort, but it can certainly help to find errors you might have missed if you read the text in a normal way. One of the reasons for this is that the brain of humans is programmed to interpret information in a particular way and can often join words in a way that is automatic, even when they’re not. When you read something backwards, you make your brain focus on each word at a time and then proofread what’s actually written on the paper as rather than the image your brain is manipulated into thinking.
The text should be expanded prior to you proofread.
Another technique used by many proofreaders is to increase the size of the text they are editing. This helps to identify errors.
Check your document’s proofreading within a few days after you’ve written it.
It is always beneficial to take a break between writing a piece of work and then proofreading it. Sometimes, you’ve been reading the text for a while and could miss mistakes due to the fact that you’re so absorbed by the text. If you take a break and return one or two days later you’ll be in a position to read the text with fresh eyes and be in a better position to recognize errors. If you’re working in a hurry, consider the online service of proofreading. For a small cost you can send in your work and have it read by a professional as you rest.
Request someone to assist you proofread your document.
Even if you’ve edited something by yourself, you must always seek out an additional pair of eyes to check your work. They’ll be able review your work in a fresh way and-since they won’t be so engaged like you are-they’ll be more likely to spot errors. If you’re not confident that you can write, asking for help is all the more important. If you’ve got the resources you should definitely employ an expert proofreader. There is no alternative to English professionals who are able to identify errors and problems. Services for proofreading aren’t as expensive, unattainable options they were previously. You can find excellent proofreaders on the internet at a very reasonable cost.